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Corporate Events Events Live events News Virtual Events

June Recap 2023

QAV NEWS

June Recap 2023.

We have been looking back at the busy month of June and specifically a popular single week of events. Over the course of the week, we undertook 7 events including a series of video shoots spanning 5 different countries.

See below for a breakdown of where we have been and what we have been up to.

Hybrid IM.

Date: 12th June 2023
Location: Frankfurt, Germany
Overview: 1-day Hybrid Investigator Meeting
Audience: 50 In-House and 50 Online Audience

We used a standard frameset setup for this meeting with re-useable branded graphics. This meeting was for both a small on-site audience and a wider virtual audience. To ensure everyone could ask questions we used our custom-built question submission app. This allowed the presenters to view and manage all the audience questions in one place, via a tablet.

Hybrid IM.

Date: 13th – 14th June 2023
Location: Madrid, Spain
Overview: 2-day Hybrid Investigator Meeting, with interactive polling, question submission, video playback and 12 remote presenters
Audience: 85 In-House and 40 Online Audience

We used a standard frameset setup for this meeting with re-useable branded graphics. This meeting was for both a small on-site audience and a larger virtual audience. We used online voting and question submission so both the in-house and online audiences could feel included. This meeting also had a large number of remote presenters which we managed from our webcast suite in our UK office.

Hybrid IM.

Date: 14th – 16th June 2023
Location: Madrid, Spain
Overview: 3-day Hybrid Investigator Meeting, with interactive polling, question submission and interactive workshops
Audience: 130 In-House and 130 Online Audience

The smaller CRA room had our standard frameset setup with re-useable branded graphics. The larger IM room had a large dual-screen custom stage set. On the 1st day, the on-site audience split into smaller discussion groups for a workshop session. We also split the online audience into smaller workshop groups. At the end of the session, everyone returned to hear feedback from both the on-site and online audience.

Ad Board.

Date: 14th – 15th June 2023
Location: Milan, Italy
Overview: Ad Board
Audience: 20 attendees In-House and 15 Online Audience

This Ad Board meeting utilised the remote cameras we have on our hire stock due to the limited venue room size. These cameras allowed our technicians to sit out of sight controlling the cameras from a distance, whilst still streaming live to the virtual audience.

During this project, we experienced unfortunate travel issues with cancelled and re-scheduled flights. Working with the options available to us, QAV were proud to be able to deliver the promised event, regardless of the uncontrollable complications.

Hybrid IM.

Date: 14th – 16th June 2023
Location: Copenhagen, Denmark
Overview: 3-day Hybrid Investigator Meeting, with interactive polling, question submission and workshops
Audience: 400 In-House and 100 Online Audience

Due to the large on-site audience, this meeting was held in a congress centre. The stage set was a large custom-printed setup flown from the ceiling. Large projectors and speaker stacks were also hung from truss runs, ensuring that even those sitting at the back of the room could see and hear the meeting.

The meeting was streamed virtually to those who couldn’t attend in person, with live camera feeds displaying the presenter’s presentations. Remote presenters were also able to present to the room utilising our refined webcast services.

This meeting also included 20 smaller concurrent workshops. The overall audience was split between the breakout rooms to conduct smaller meetings, all overseen by the staff at QAV.

Simon, the event’s Project Manager, said “These larger shows are a great experience for everybody involved. We strive to provide the very best facilities creating a memorable experience for both presenters and attendees, all whilst staying within budgets and maximising on potential where we can”.

Hybrid IM.

Date: 15th – 16th June 2023
Location: Barcelona, Spain
Overview: 1-day Hybrid Investigator Meeting, with question submission and remote presenters.
Audience: 70 In-House and 30 Online Audience

This Investigator Meeting was comprised of our custom-branded reusable set graphics ensuring we can minimise our waste wherever we can. As well as setting up the meeting room incorporating the audio system, projectors and live cameras for both streaming and post-event edits, the team also set up an ‘office’ room for the onsite logistics company. This gave them access to our fast printers helping to support this fantastic event.

Interview and panel discussion filming.

Date: 12th – 16th June 2023
Location: Milan, Italy & Lugano, Switzerland
Overview: Series of Video Shoots with on-site editing
Equipment: 4k URSA MINI Pro’s and Aputure light kits
Output: 11 x edited video’s

Our camera crew travelled to the South of Switzerland to the city of Lugano where our crew undertook a series of interviews and panel discussions. The edit was sent to the client with a quick turnaround of the next working day with our on-site portable edit suite. Over the course of 5 days, 11 individual shoots were recorded.

If you would like to learn more about our meeting services, please reach out to us and one of our team will be happy to talk you through what we have to offer.

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Corporate Events Events Live events News Uncategorized Virtual Events

COLLABORATIVE APPROACH

QAV NEWS

COLLABORATIVE APPROACH.

QAV Inc has just successfully completed a new mini-series roadshow for a new US Pharma Biotech company

With the continual gradual return of live events, QAV Inc has just successfully completed a new mini-series roadshow for a new US Pharma Biotech company. The program commenced in Arizona US with the keynote addresses to the eager U.S HCP audience. The program then made its way over for the European leg with our US office partnering with QAV Ltd to delivery further events in Germany, Poland and Georgia consecutively.

QAV Inc were responsible in producing the bespoke scenic elements for the stakeholder and tasked to ensure safe passage to each of the venues. QAV Inc also provided the Production Manager who worked with the various country regulations to ensure all guests who attended felt safe in their environment.  The series had a number of interactive elements which QAV inc produced along with providing the relevant hardware.

Ryan OldfieldVice President at QAV Inc commentated “The event stakeholder really appreciated having a US Production Manager to drive the program forward as well as being available to answer their questions when they arose during their office hours.” Oldfield continues “working with QAV Ltd is a seamless process and one that both the stakeholder and I valued given the varying potential challenge this series could have faced in the current climate.”

Ed Noble – Event Director at QAV Ltd also stated “To be able to offer our event stakeholders the opportunity to have consistent delivery both in terms of specification and staffing is a huge benefit to them, and one that shouldn’t be undervalued.” He continues “Having various operational sites allows the stakeholder to communicate at all times to QAV and ensure any potential issues that arise are dealt with in an effective and efficient manner. It is always a pleasure to work with QAV Inc and I hope that this collaborative effort is one of number moving forward as we both continue to navigate our way out of the pandemic.”

Please Note: Photos have been edited to remove client branding

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Corporate Events Events Live events News Virtual Events

WHY WE CANNOT AFFORD AN INVOLUNTARY BRAIN DRAIN TO HAPPEN TO THE EVENTS INDUSTRY

QAV NEWS

WHY WE CANNOT AFFORD AN INVOLUNTARY BRAIN DRAIN TO HAPPEN TO THE EVENTS INDUSTRY .

What happens to an industry when the people with whom trusted relationships have been built up over many years just aren’t there to turn to anymore?
Ed Noble
QAV GLOBAL
Lucy Ramsbottom
RAMSBOTTOM EVENTS
Ed Noble – Event Director – QAV Global

The live events industry has successfully always relied on a combination of in-house and freelance staff, but what happens to an industry when the people with whom trusted relationships have been built up over many years just aren’t there to turn to anymore?

The pandemic has put unprecedented strain on many organisations and some, sadly, have not survived this prolonged period of inactivity.

It is the same for specific sectors of independent traders (freelancers) who have found themselves in the unimaginable position of looking directly into the unsupported abyss where furlough, grants or other available benefits schemes did not apply to them.

The harsh reality of this blameless situation has caused a lot of highly skilled professionals into having to find another source of income just to survive.

The live events industry is one of the few ‘lifestyle occupations’ that gives those who work within it a real buzz; the euphoric feeling of a successfully delivered event. However, the questions is, will that be enough to entice those people who have had to migrate to other sectors back once the pandemic is over?

It is completely understandable that many will opt for a better work-life balance and a decent pay check, rather than hang-on to the industry they love, given the emotional turmoil that has arisen in the course of the past year.

I asked these questions to a good friend of mine, Lucy Ramsbottom (freelance event manager), who I have had the pleasure to work with over many years within the live events industry and who now finds herself working in an alternative employment due to the pandemic:

When you made the decision you had to seek alternative employment, how did you feel?
I felt desperate. The furlough scheme didn’t work successfully for me as I am a single director of a Ltd company and the calculated financial outcome was not going to be enough to support a family of four. There was no option but to look for alternative employment.

What do you miss, if anything, about your previous role in the event industry?
I miss the people. I miss the diversity. I miss the travel. I miss the complexity. I miss it all! My role in the events industry was so fulfilling – each event was different, threw up its challenges which you then did your best to overcome. The teamwork and respect we have for one another in the events industry I have come to realise was absolutely the best – I find it difficult in my current employment as these previously experienced values are not the same.

Would you consider a return to the events industry, once you deem it to be secure?
Yes! I will be there with bells on. I feel lost currently and cannot wait to be back in the industry I love.

Million dollar question, when do you think that will be?
Realistically I don’t think it will be until 2022, in between times there may some small trickles.

Lucy’s responses are typical of those people who I asked the questions to and find themselves in the same situation. The fear is that as the green shoots of recovery begin to extend towards the light at the end of a very dark tunnel, our industry may have to face the fact that the freelancers we would previously have automatically turned to are no longer there to help. It is incumbent upon us all to ensure we do not sleepwalk into this scenario and a really easy way of preventing this is by simply staying in touch and reminding our colleagues we miss them and still value the expertise they have to offer.

A compassionate approach is needed now from businesses to support freelancers keen to return, yet burdened by the necessity of earning a living. Recognising that the skills and talent still exist albeit in different occupations, is the first step to re-building the network of freelancers that the events industry previously relied upon.

We look forward to the time when we can welcome our colleagues back into our industry which will hold new opportunities as a result of the disruption we have all lived through.

Categories
Events Live events News Virtual Events

BABY STEPS BACK

QAV NEWS

BABY STEPS BACK.

QAV recently undertook a hybrid broadcast, in which one of our shoot crews travelled to Stockholm.
QAV were glad to help out with such a good cause.

At relatively short notice QAV was contacted by an existing client and asked to deliver a region-specific live broadcast event for a pharmaceutical company. In light of the COVID-19 global pandemic, the pharma company had to convert their key annual conference from live to digital and needed technical expertise to enable them to do so.

From the outset, the event posed a number of highly technical and logistical challenges, QAV realised from the brief they received that they would need to travel to Sweden to film the chairman live on location in order to ensure he was presented to the highest standard.

We questioned the viability of travelling to another country in the midst of a global pandemic and how the team would be able to work effectively whilst ensuring compliance with shifting travel guidelines across Europe, but clear guidance from both governments ensure travel and activity were achievable.

A few days prior to the event, all the speakers were given a technical briefing and an online demonstration to ensure they were familiar with the technology. This session also resolved any local infrastructure hitches in advance of the live broadcast.

In addition to the Chair, three other presenters joined the event from Sweden, Canada and Australia via their devices.

QAV’s crew arrived onsite and it transpired that the chairman had been advised to avoid any kind of physical contact whatsoever.
The QAV crew on site worked with the chairman and offered a few alternative set-ups to appease this latest restriction.
It was finally agreed that it would be acceptable to all concerned for the cameraman in full PPE to be in attendance in the room with the chairman at the agreed social distancing.

“I just want to say thank you for all your support on the meeting and for being so flexible! It definitely made us feel a lot calmer regarding the complications with COVID and all the backup solutions were great!”

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