June Recap 2023.

We have been looking back at the busy month of June and specifically a popular single week of events. Over the course of the week, we undertook 7 events including a series of video shoots spanning 5 different countries.

See below for a breakdown of where we have been and what we have been up to.

Hybrid IM.

Date: 12th June 2023
Location: Frankfurt, Germany
Overview: 1-day Hybrid Investigator Meeting
Audience: 50 In-House and 50 Online Audience

We used a standard frameset setup for this meeting with re-useable branded graphics. This meeting was for both a small on-site audience and a wider virtual audience. To ensure everyone could ask questions we used our custom-built question submission app. This allowed the presenters to view and manage all the audience questions in one place, via a tablet.

Hybrid IM.

Date: 13th – 14th June 2023
Location: Madrid, Spain
Overview: 2-day Hybrid Investigator Meeting, with interactive polling, question submission, video playback and 12 remote presenters
Audience: 85 In-House and 40 Online Audience

We used a standard frameset setup for this meeting with re-useable branded graphics. This meeting was for both a small on-site audience and a larger virtual audience. We used online voting and question submission so both the in-house and online audiences could feel included. This meeting also had a large number of remote presenters which we managed from our webcast suite in our UK office.

Hybrid IM.

Date: 14th – 16th June 2023
Location: Madrid, Spain
Overview: 3-day Hybrid Investigator Meeting, with interactive polling, question submission and interactive workshops
Audience: 130 In-House and 130 Online Audience

The smaller CRA room had our standard frameset setup with re-useable branded graphics. The larger IM room had a large dual-screen custom stage set. On the 1st day, the on-site audience split into smaller discussion groups for a workshop session. We also split the online audience into smaller workshop groups. At the end of the session, everyone returned to hear feedback from both the on-site and online audience.

Ad Board.

Date: 14th – 15th June 2023
Location: Milan, Italy
Overview: Ad Board
Audience: 20 attendees In-House and 15 Online Audience

This Ad Board meeting utilised the remote cameras we have on our hire stock due to the limited venue room size. These cameras allowed our technicians to sit out of sight controlling the cameras from a distance, whilst still streaming live to the virtual audience.

During this project, we experienced unfortunate travel issues with cancelled and re-scheduled flights. Working with the options available to us, QAV were proud to be able to deliver the promised event, regardless of the uncontrollable complications.

Hybrid IM.

Date: 14th – 16th June 2023
Location: Copenhagen, Denmark
Overview: 3-day Hybrid Investigator Meeting, with interactive polling, question submission and workshops
Audience: 400 In-House and 100 Online Audience

Due to the large on-site audience, this meeting was held in a congress centre. The stage set was a large custom-printed setup flown from the ceiling. Large projectors and speaker stacks were also hung from truss runs, ensuring that even those sitting at the back of the room could see and hear the meeting.

The meeting was streamed virtually to those who couldn’t attend in person, with live camera feeds displaying the presenter’s presentations. Remote presenters were also able to present to the room utilising our refined webcast services.

This meeting also included 20 smaller concurrent workshops. The overall audience was split between the breakout rooms to conduct smaller meetings, all overseen by the staff at QAV.

Simon, the event’s Project Manager, said “These larger shows are a great experience for everybody involved. We strive to provide the very best facilities creating a memorable experience for both presenters and attendees, all whilst staying within budgets and maximising on potential where we can”.

Hybrid IM.

Date: 15th – 16th June 2023
Location: Barcelona, Spain
Overview: 1-day Hybrid Investigator Meeting, with question submission and remote presenters.
Audience: 70 In-House and 30 Online Audience

This Investigator Meeting was comprised of our custom-branded reusable set graphics ensuring we can minimise our waste wherever we can. As well as setting up the meeting room incorporating the audio system, projectors and live cameras for both streaming and post-event edits, the team also set up an ‘office’ room for the onsite logistics company. This gave them access to our fast printers helping to support this fantastic event.

Interview and panel discussion filming.

Date: 12th – 16th June 2023
Location: Milan, Italy & Lugano, Switzerland
Overview: Series of Video Shoots with on-site editing
Equipment: 4k URSA MINI Pro’s and Aputure light kits
Output: 11 x edited video’s

Our camera crew travelled to the South of Switzerland to the city of Lugano where our crew undertook a series of interviews and panel discussions. The edit was sent to the client with a quick turnaround of the next working day with our on-site portable edit suite. Over the course of 5 days, 11 individual shoots were recorded.

If you would like to learn more about our meeting services, please reach out to us and one of our team will be happy to talk you through what we have to offer.

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