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Tag: Video Production

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Corporate Events Events Live events News Uncategorized Virtual Events

COLLABORATIVE APPROACH

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COLLABORATIVE APPROACH.

QAV Inc has just successfully completed a new mini-series roadshow for a new US Pharma Biotech company

With the continual gradual return of live events, QAV Inc has just successfully completed a new mini-series roadshow for a new US Pharma Biotech company. The program commenced in Arizona US with the keynote addresses to the eager U.S HCP audience. The program then made its way over for the European leg with our US office partnering with QAV Ltd to delivery further events in Germany, Poland and Georgia consecutively.

QAV Inc were responsible in producing the bespoke scenic elements for the stakeholder and tasked to ensure safe passage to each of the venues. QAV Inc also provided the Production Manager who worked with the various country regulations to ensure all guests who attended felt safe in their environment.  The series had a number of interactive elements which QAV inc produced along with providing the relevant hardware.

Ryan Oldfield – Vice President at QAV Inc commentated “The event stakeholder really appreciated having a US Production Manager to drive the program forward as well as being available to answer their questions when they arose during their office hours.” Oldfield continues “working with QAV Ltd is a seamless process and one that both the stakeholder and I valued given the varying potential challenge this series could have faced in the current climate.”

Ed Noble – Event Director at QAV Ltd also stated “To be able to offer our event stakeholders the opportunity to have consistent delivery both in terms of specification and staffing is a huge benefit to them, and one that shouldn’t be undervalued.” He continues “Having various operational sites allows the stakeholder to communicate at all times to QAV and ensure any potential issues that arise are dealt with in an effective and efficient manner. It is always a pleasure to work with QAV Inc and I hope that this collaborative effort is one of number moving forward as we both continue to navigate our way out of the pandemic.”

Please Note: Photos have been edited to remove client branding

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Corporate Events Events News Virtual Events

LIVE PRESENTATION AND PANEL DISCUSSION FOR A VIRTUAL AUDIENCE

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LIVE PRESENTATION AND PANEL DISCUSSION FOR A VIRTUAL AUDIENCE.

The medical communication agency and client stated “It was fantastic to be back on-site and such a dream to work with QAV compared with a lot of the AV team experiences I’ve had in the past, so thank you guys again for being great as always”.

Date: 11th August 2021  |  Location: Salisbury  |  Venue: Red Lion Hotel

Equipment: Custom studio backdrop, 4 camera unit broadcast with live TX feed into the webcast room

Crew: 6 Onsite Crew (Audio Engineer, 3 Camera operators, Vision Mixer, location Webcast Producer) in addition a further Webcast Producer was located in our UK office monitoring the broadcast and supporting the virtual audience with any queries they may have.

Output: Live presentations and interactive panel discussion broadcast out to a virtual audience.

The location for this shoot was at a Grade I listed hotel in the centre of Salisbury. The presenters were local KOLs from the local NHS trust. The presenters were in physical attendance along with the medical communication agency and client.

QAV provided, installed and operated all equipment including backdrops, cameras, lighting, audio, presenter comfort monitors and slide advancers and were responsible for the uploading of the vision mixed video content along with the slides onto the webcast platform for the virtual audience. We were also able to switch the presenter comfort screens to show audience submitted questions which were live moderated by an on-site medical writer.

One of the main challenges we had to overcome for this project was the less than ideal internet speeds from the local network. QAV undertook an initial site visit to view and test the infrastructure. These results swayed us away from using the local network and recommended using a bonded 4G mobile internet solution. A 2nd site visit was undertaken using the recommended solution which proved successful with a robust and stable connection speed being achieved.

The achieved infrastructure allowed the event to go ahead as per the client’s aspiration of a live broadcast, with the broadcast also being made available on-demand post event for those audience members who couldn’t attend live.

The QAV production crew as well as the medical communication agency and client stipulated on-site their sheer pleasure in undertaking this delivery in a semi-live environment and hopefully is a sign of things to come as we slowly gain confidence in the corporate live event arena.

Finally upon completion of another successful program, the medical communication agency and client stated “It was fantastic to be back on-site and such a dream to work with QAV compared with a lot of the AV team experiences I’ve had in the past, so thank you guys again for being great as always”.

Onwards and upwards!

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Corporate Events Events News Virtual Events

BACK BEHIND THE CAMERA

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BACK BEHIND THE CAMERA .

As the country starts to open up we are back on the road and back behind the camera for a range of COVID secure filming projects. Over the last month we have undertaken a range of different projects up and down the country, below are just a few examples of what we have been up to.

KOL Shoot.

Date: 24th May 2021
Location: London
Venue: Studio
Equipment: 2 x Sony FS7 4K camera shoot kits including comfort monitors and lighting
Output: Produce 4 different subject videos

This project was to capture 4 short interviews with a Key Opinion Leader (KOL) at a COVID secure London studio. All cameras and additional equipment was provided and operated by QAV.

Post event the videos were colour graded and audio optimised by QAV’s in-house digital team before the client was provided with the High Definition footage for post-event use.

Training Video Shoot.

Date: 24th May 2021
Location: Glasgow
Venue: Scottish Ambulance Service base at Glasgow Airport
Equipment: 3 x URSA Mini Pro 4K camera shoot kits including lighting, plus a live video feed from the intubation camera
Output: Produce 4 post-event training videos (2 procedural, 1 interview and 1 general tips)

QAV were tasked with producing 4 training videos, 2 showing procedural techniques, 1 interview with the trainer and 1 with general training tips. The subject for the training was Neonatal Intubation and filming was undertaken in a simulated intubation room using a baby mannequin as the patient.

All cameras and additional equipment was provided and operated by QAV, we also took a live record feed from the intubation camera used during the training.

All footage was then edited by QAV’s in-house digital team to create the final training videos which included subtitles and side by side video examples of the intubation process.

Live Moderator for Virtual Conference.

Date: 9th – 10th June 2021
Location: Moderators Home
Equipment: Blackmagic Pocket Cinema 4K camera shoot kit including comfort monitors and lighting
Output: Live moderator video and audio feed into online webcast

The location for this shoot was at a meeting moderator’s home in London. The presenter was tasked with being a guest moderator for a virtual conference. QAV provided and operated all equipment including cameras, lighting, audio, presenter comfort monitors and were responsible for the uploading of the video content onto the webcast platform over a 2 day period.

Webinar Live Filming.

Date: 22nd June 2021
Location: Leicester
Venue: Hospital
Equipment: 3 x URSA Mini Pro 4K camera shoot kits plus video feed from the intubation camera
Output: Produce webinar training videos (procedural and interview style webinar record)

QAV were tasked with producing both training videos showing procedural techniques (Laryngeal mask insertion, two person airway opening manoeuvre and suction under direct vision) using a baby mannequin as the patient, plus an interview style webinar record with the trainer. This was undertaken at Leicester Hospital under COVID secure conditions.

All cameras and additional equipment was provided and operated by QAV, we also took a live record feed from the intubation camera used during the training.

All footage was then edited by QAV’s in-house digital team to create the final training videos and webinar interview.

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Corporate Events Events News Virtual Events

KEYSTONE VIRTUAL TRAINING PROGRAM

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Keystone Virtual Training Program .

QAV successfully produced a four day Oncology meeting for MSD Pharmaceuticals in which external KOL’s and staff has the opportunity to interact and gain latest best practises
For the past four years MSD has held a four-day internal training programme to share knowledge around the latest immune therapies and data for the oncology unit across its EMEA and Canada regions. Previously always held in-person, the project moved online for the first time in 2021 due to COVID-19.

QAV was approached by Open Health, the agency asked to deliver this event, as it is recognised as an expert in the technical field of producing live and virtual events. There was some trepidation around moving the event online for the first time and concerns around the quality of the event. Questions were also muted on how likely on how an online event would meet the overall objectives of allowing attendees to network and share knowledge with one another. However, QAV was able to allay fears ensuring the digital event was delivered to as high a standard as in previous years.

The number of attendees has been growing over the past few years, but this year saw a particular increase due to the increased accessibility for the digital incarnation of event program enabling over 300 attendees to join each day.

With a panel spread across a number of territories and attendees joining globally, QAV organised a number of technical rehearsals several months in advance of the event. The event stakeholder chose Webex as the delivery platform of choice due to their organisation’s familiarity. QAV guided/advised the stakeholder into deciding Webex events was the best fit for this particular program given the added presenter hierarchy functionalities required.   Attendees were also sent detailed instructions on how to join as session along with a personalised agendas with relevant access links. QAV delivery also included a fully supported technical service throughout to assist with any individual challenges that arose.

The first day of the event allowed attendees to meet and greet and re-familiarise themselves with their colleagues and the content. 

The second and third days were given over to concurrent plenary sessions followed by a specific workshop.  Each of the plenary sessions were pre-recorded by QAV’s virtual recording studio and edited into the playback plenary programs which lasted approximately 30minutes. The audience  who selected to attend these topic specific sessions watched the plenary recording and then automatically entered the workshop session which were intended to be more interactive and engaging with audiences being asked to partake in case studies, debates and interactive voting which Open Health devised and delivered the integrated Slido application.  In addition to that to build further engagement, attendees were invited to ask questions throughout the session which could then be ‘up voted’  to ensure the panel addressed the most pertinent questions during the scheduled panel discussions.

Up to three different workshops were run in parallel on consecutive days with eleven workshops held in total over the course of the event. Attendees able to choose which was most relevant to themselves via the program registration portal which also hosted pre event materials and well as the legacy assets post event.

With a number of time zones to take into account the plenary sessions and workshops were held in the afternoons allowing all attendees to join without any difficulties.

Again utilising QAV’s virtual record studio, each of the sessions were recorded and edited into a series of post event training modules available to watch again on-demand via the online portal.

The final day of the event was dedicated to smaller networking events, award celebrations and sharing successful country best practises as part of the content.

With the program being closed out with a highlights video showcasing the positive experiences of the inaugural virtual Keystone program.

As with all events, the QAV team worked to anticipate any issues that could arise and resolved them before they become a problem. With only virtual communication between QAV, Open Health and their client, the organisers and presenters relied on QAV to ensure the smooth running of the event. QAV’s dedication to event delivery had a number of contingency plans in place, but were fortunately not required.

Francisca Costa, Senior Account Director, Learning and Development at Open Health commented:

“Our client was delighted with the success of their internal training event which we were able to deliver to such a high standard with the support and immense expertise of the team at QAV. There was a huge amount of positive feedback from attendees around the smoothness of the presentations and workshops, as well as the ease of networking on the final day.
“The delivery of the event and the flexibility of the QAV team were outstanding and incredibly reassuring as this was our client first event to have been delivered digitally.
“The needs and expectations of our attendees were fully met. We are incredibly grateful to QAV for their skills, capabilities and generally being a great team to work with and QAV will definitely be our first choice for all future events that we deliver.”
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Corporate Events Events News Virtual Events

KNOWLEDGE IS POWER

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KNOWLEDGE IS POWER .

QAV were asked to participate in an ideas exchange for a medical communication agency about programme migration to virtual.

Internal Communication Event.

The received brief was to provide some best practises and program considerations when migrating an existing face to face program onto a virtual delivery platform.

In order to provide a comprehensive solution, we decided the best delivery option was to ‘show by doing’ and to create a program to broadcast to the proposed remote audience.
The program duration was scheduled for 30 minutes with the make up being 20 minutes of pre-recorded presentations and 10 minutes for a live Q&A session, during which the panel answered submitted questions from the remote audience.

A pop up studio environment was built at our office which would provide the panel discussion backdrop for a live Q&A session of the program. This created space also facilitated the requirement to shoot the pre-recorded presentation elements. The RAW footage was then in turn edited and adorned with accompanying supporting graphics.

To show further flexibility and capability of QAV virtual services, the QAV panel consisted of three presenters within the created studio with a fourth member being located in out adjacent building and mixed in when required.

“The program was very well received by the client both in its production value and engagement but also for the content and knowledge imparted to their staff for future consideration and hopefully further collaboration.”

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